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The Records Management Service Components (RMSC) Program Requirements Development Project continued on March 8, 2005, with the sixth and last of the scheduled collaborative sessions with records management and enterprise information architecture stakeholders representing 18 agencies across the … Records management (RM), also known as records and information management (RIM), is an organizational function responsible for the creation and maintenance of a system to deal with records throughout a company’s lifecycle.RM includes everything from the creation of a record to its disposal. Essentially, it comprises anything that is part of a business transaction. Introduction 4 2. Definitions 6 5. 1. It ensures that records are present when needed for litigation, audits, day-to-day business purposes, or historical research, but that unneeded records do not take up costly storage space. The key components of records management are: … Document Development 7 6. Records and archives management in the United Nations JIU/REP/2013/2 The current United Nations policies and procedures and the related organizational arrangements in place do not allow for effective records and archives management (RAM) either at Headquarters or in the field. This sample records management policy is designed for financial records, but it includes all components for other types of policies. To ensure compliance by employees, your records management program should receive regular audits. Web content management policy 3.2 Other policies that are closely related to the Records Management Policy are the Information Security Policy. Principles of Records Management. Aims of the Records Management System 7 7. POL005 – Records Management Policy and Procedures POL005 – Records Management Policy and Procedures V7.1 Contents Paragraph Page 1. Promotion of Access to Information Policy. Web content management policy (CC123/2013 dated 25/09/2013) 4. Seven Key Elements of a Records Management Program to Meet Your Compliance Requirements Published: 08 September 2016 ID: G00313779 Analyst(s): Joe Mariano, Achint Aggarwal Summary Effective records management programs address compliance, information governance and legal discovery issues. These key stakeholders are the ones who frame the record-management policy. the Internet Usage Policy. Justification: The purpose for which records are maintained should be justifiable.There is no need of keeping all information on the ground that they may be useful in future. This includes but is not limited to email correspondence, word, excel and PowerPoint documents, video, audio, social media posts and telephone conversations (through recordings or file notes). Regular and systematic disposition of records according to Your role is to provide them with sufficient information so they can make smart policy … The successful outcome of an enterprise records management system will never be achieved if employees are not complying with a company’s records management policies and procedures. Records that are not created and / or stored in an approved corporate business system must be stored in the corporate records management system, ECM. Duties 4 4. Proper records retention and disposition is key to an effective records management program. Financial records were chosen for this example because they are a type of record that all organizations must manage. Retrieval and Archiving 8 9. 5.3 Certain staff, consultants and contractors: have specific records management responsibilities mandated in their position duty statements. Managing Records Retained On-site 8 8. Scope 4 3. Records Management A discipline which utilises an administrative system to direct and control the creation, version control, distribution, filing, retention, storage and disposal of records, in a way that is administratively and legally sound. If the records are maintained in the light of the principle of purpose, there may be many records which have no purpose and should not be preserved at all. Components of a records management audit should include: Records management is an equally important part of supervisory and management functions as any other part of managers and supervisors’ functional responsibilities. Corporate Financial Records Policy: Key … Management policy ( CC123/2013 dated 25/09/2013 ) 4 regular audits compliance by employees, your records management is! Are a type of record that all organizations must manage a business transaction is key to an records... Ensure compliance by employees, your records management policy and Procedures V7.1 Contents Page... 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