file organization methods

In fact, don’t even use the “My Documents” folder at all. The Data\System folder contains the following sub-folders: These are usually themes, plug-ins and other downloadable program-specific resources. Organize your files around retrieval. Tip #11. It may well be that all the files in a given sub-folder are of the same file-type, but this should be more of a coincidence and less of a design feature of your organization system. If you value peace of mind, then make the emptiness of this folder one of your highest (computer) priorities. We suggest you try the following to help find what you’re looking for: The information on this page is for Archive Purposes Only. Even if you have several users that regularly log into the computer, most of your installed software will need to be made available to all users, and should thus be moved out of the “just you” version of the Start Menu and into the “all users” area. If so, then enough said. "Class and Interface Declarations" on page 4. Put a Shortcut to Windows Explorer into Your Quick Launch Bar. Instead it jumps to the exact position and access the data/information. Being disorganized is simply unthinkable. If it’s suggesting that you save the file into the same folder as the software itself, then definitely don’t follow that suggestion. And no, we’re not talking about shortcuts here (although the concept is very similar). The public class should be the first class or interface in the file. Ensure You have Only One “Inbox” Folder. Shortcuts allow us to invent a golden rule of file and folder organization: “Only ever have one copy of a file – never have two copies of the same file. “My Documents” is the worst offender. This way, all your files live on one drive, while all the operating system and software component files live on the C: drive – simply and elegantly separated. But there’s a simple solution:  Move the folders you care about into your own folder structure! Most operating systems, including Windows, create a set of standard folders for each of its users. You can think of this folder as your “to-do” list. In fact, see if you can find the program’s configuration option that determines where files are saved by default (if it has one), and change it. You should pick the method that seems to fit your workflow best and stick to it. You may continue to put files in there, but you’ll be scared to look at it, fearing the “out of control” feeling that all overworked, chaotic or just plain disorganized people regularly feel. Allow it to fill up with junk, and then simply ignore it. If you have other files, folders or shortcuts that you keep on the Desktop permanently, then it’s a good idea to separate these permanent icons from the transient ones, so that you can quickly identify which ones the transients are. The various file organization methods are: Sequential access. Please share them with us in the comments. ), then you don’t even need a reason. Tip #3. _Hardware contains ROMs for hardware I own, such as routers. We can’t instruct you, but we can make suggestions: Put some thought into this – changing it when it proves incomplete can be a big hassle! Windows Explorer – the program used for managing your files and folders – is one of the most useful programs in Windows. It’s tempting to follow suit. Tip #17. Further, keep with it an Internet shortcut that links back to the website where you originally downloaded it, in case you ever need to check for updates. That’s all of the tips I can come up with. In an ideal world, it might look like this: Tip #23. The main methods of file organisation used for files are: Serial Sequential Indexed Sequential Random (or Direct) a)Serial Organisation Serial files are stored in chronological order, that is as each record is received it is stored in the next available storage position. You may decide that the highest-level breakdown of your files is based on the “source” of each file. The reason that most people are not organized is that it takes time. If you never throw anything away, you’ll make the filing cabinet manufacturers very happy, but you’ll waste time trying to find anything. Otherwise all your shortcuts, playlists and linked files will stop working! On the face of it, why would anyone bother to take the time to organize their hard disk when such excellent search software is available? To take control of your Start Menu, so you can start organizing it, you’ll need to know how to access the actual folders and shortcut files that make up the Start Menu (both versions of it). This article throws light upon the top six models of file organisation. Note:  These File/Open and File/Save boxes have been superseded by new versions that use the Windows Vista/Windows 7 “Favorite Links”, but the older versions (shown above) are still used by a surprisingly large number of applications. Your goal is easy retrieval. Size of the file. Some of the file organizations are. In other words, do not base your folder structure in standard folders like “My Documents”. It might make sense to you to call this file, The shortcut will have a small arrow in the lower-left-hand corner (on Windows, anyway), The shortcut is allowed to have a name that does not include the file extension (the “.docx” part, in this case), The Start Menu (and all the programs that live within it), The Quick Launch bar (or the Superbar in Windows 7), The “Favorite folders” area in the top-left corner of the Windows Explorer window (in Windows Vista or Windows 7), Your Internet Explorer Favorites or Firefox Bookmarks, “Copy” the original file or folder (click on it and type. To change this default/starting folder location, then first right-click the Explorer icon in the Superbar, and then right-click Properties: Before you go to the trouble of implementing any system you come up with, examine a wide cross-section of the files you own and see if they will all be able to find a nice logical place to sit within your system. Records are placed in file in the same order as they are inserted. Right-drag (drag with the right mouse button) the file from the source folder to the destination folder. Gather them all together into one folder. Why would you want that? One Place for All Documents. You may want to start off with a system based on the users of the computer. Hence it is up to the programmer to decide the best suited file organization method depending on his requirement. In the meantime have you upgraded your computer and now have 500 Gigabytes of space you don’t know what to do with? Some programs stubbornly refuse to allow their settings files to be placed anywhere other then where they stipulate. Every data file (document, photo, music file, etc) that you create, own or is important to you, no matter where it came from, should be found within one single folder, and that one single folder should be located at the root of your C: drive (as a sub-folder of C:\). If you can’t ensure that, then you can still use a clever geeky trick to store your files on the D: drive, but still access them all via the C: drive (see tip #17, below). Completely disregard the standard, default folders that are created for you by the operating system (“My Music”, “My Pictures”, etc). This include: sequential, random, serial and; indexed-sequential; Sequential file organization You could locate all your movie files in the root of your D: drive, and then link it to C:\Files\Media\Movies, as follows: (Needless to say, you must run these commands from a command prompt – click the Start button, type cmd and press Enter). Any digital organization guru will drum this rule into you. See if you can avoid this. For files that need to permanently live on both computers, the ideal way to do this is to synchronize the files, as opposed to simply copying them. You may then realize that there are overlaps. All other files (your “archive”, if you like) would live in a fourth folder. Or, if you’re already organized, to get better organized. The attributes of the file may vary from the one operating system to another operating system. If you let your “Inbox” overflow (i.e. There are two main visual differences between the icons: You can delete the shortcut at any time without losing any actual data. An easy way to do this is to move all your permanent icons to the right-hand side of your Desktop. Use synonyms for the keyword you typed, for example, try “application” instead of “software.”. Ideally, your “Inbox” folder – and your Desktop – should contain no actual files or folders. Well, there are two main reasons why this limitation is a problem for computer users: Fortunately, Windows (and most other operating systems) offers a way for you to do exactly that:  It’s called a “shortcut” (also known as an “alias” on Macs and a “symbolic link” on UNIX systems). Some Simple Rules. The best way to prepare for an efficient system is to reserve a couple days to solely work on organization. In UNIX systems it’s often /home/YourName. 3 - File Organization. If you don’t have access to the Group Policy Editor, then you’ll need to get into the Registry. These standard default folders tend to fill up with junk files and folders that are not at all important to you. This keeps the rest of your computer pristine and free of randomly created or downloaded junk. Once your digital filing cabinet is setup and ready for use, take a look at your current list of files and begin the organizing process. Move the Standard User Folders into Your Own Folder Structure. In case you’re not aware, every icon in your Start Menu is a shortcut and can be manipulated like any other shortcut (copied, moved, deleted, etc). Of course, it’s possible to take this too far. The main limitation of hierarchical filing structures is that a file can only ever be in one branch of the tree – in only one folder – at a time. You need to be disciplined – forever! Very minimal. A good example of this is the “PST” file that Outlook creates for us and uses to store all our emails, contacts, appointments and so forth. If your files are stored on C: on one computer, make sure they’re stored on C: on all your computers. Use the Default Installation Folders for Program Files. Each folder in the list contains a set of digital photos. File Organisation Model # 1. 3.1 Java Source Files On the other hand, if your Desktop is, Where the contents of one folder are accessible anywhere, such as with, Where the contents of any number of folders are accessible anywhere, such as with, In your “Quick Launch” area (or pinned to your Windows 7 Superbar), In your Windows Explorer “Favorite Links” area. By using the shell command mklink, you can essentially take a folder that lives on one drive and create an alias for it on a different drive (you can do lots more than that with mklink – for a full rundown on this programs capabilities, see our dedicated article). If you have, for example a folder called Work\Clients\Johnson, and within that folder you have two sub-folders, Word Documents and Spreadsheets (in other words, you’re separating “.doc” files from “.xls” files), then chances are that you’re not optimally organized. Here we present our 40 best tips on how to get organized. That should keep them separated from incoming items. Tip #28. In fact, you can actually relocate many of those folders into your own structure (more about that below, in tip #6). A tree has branches (folders) and leaves (files). Inside “My Files”, you might then break it down into “Personal” and “Business”. This is another one that almost goes without saying, but we’ll say it anyway:  Do not allow files to be created that have meaningless names like Document1.doc, or folders called New Folder (2). (c) Serial file organization method: In this method, records are stored and accessed one after the other serially in an unsorted manner with no regard to the sequence. Click on the one you want to organize. It’s perfectly okay to put files into a folder called C:\Files\Me\From Others\Services\WestCo Bank\Statements\2009. In serial files, records are entered in the order of their creation. Since we launched in 2006, our articles have been read more than 1 billion times. So how to we create these massively useful shortcuts? Bite the bullet, copy them all back onto your computer, file them in their appropriate folders, and then back the whole lot up onto a shiny new 1000Gig external hard drive! So how to we get our important files into this folder? Assign toss-out dates to your files. Even if you’re not using them, Windows will still often treat them as the default storage location for many types of files. Ones that have been looked at but not yet filed live in another place. What tips and tricks do you have to keep your files organized? Once you’ve created your great new filing system, work out which folders you access most regularly, or which serve as great starting points for locating the rest of the files in your folder structure, and then put links to those folders in your “Favorite Links” area of the left-hand side of the Windows Explorer window (simply called “Favorites” in Windows 7): Some ideas for folders you might want to add there include: Getting folders into this area is very simple – just locate the folder you’re interested in and drag it there! The Windows Start Menu is usually one of the messiest parts of any Windows computer. Here’s why…. And yet, in this era of powerful desktop search software (the search capabilities built into the Windows Vista and Windows 7 Start Menus, and third-party programs like Google Desktop Search), the question does need to be asked, and answered. Shortcuts allow a file to exist in one place, and an icon that represents the file to be created and put anywhere else you please. Another example would be the collection of Bookmarks that Firefox stores on your behalf. Why not collect all such shortcuts together and put them in their own special folder? Most people simply have half a dozen icons in it, and use it to start just those programs. But it can actually be used to instantly access just about anything in your filing system: For complete instructions on how to set this up, visit our dedicated article on this topic. Here’s a screenshot of a nicely organized C: drive, where all user files are located within the \Files folder: This would be our simplest and most obvious tip. Rather than going hunting for them all the time, or dumping them all on your desktop, create a special folder where you put links (or work folders) for each of the projects you’re currently working on. In effect, it becomes a sort of “to-do list”. It doesn’t have to be called “Inbox” – you can call it whatever you want. Every second piece of software you install, it seems, likes to create its own folder in the “My Documents” folder. Choose the Root Folder of Your Structure Carefully. Once your Inbox gets beyond a certain point (around 30 files, studies have shown), then you’ll simply start to avoid it. The root of your C: drive (C:\) is a common dumping ground for files and folders – both by the users of your computer and by the software that you install on your computer. It often ends up becoming an uncontrolled mess. The above mentioned example of Emplotee and Department relationship is an example of Indexed Cluster where the records are based on the Department ID. For each piece of software, there are often many different pieces of information you need to keep track of, including: For each piece of software, it’s a great idea to gather all of these files together and put them in a single folder. This method has the low performance for the very large database. File organization refers to the way data is stored in a file. Furthermore, they allow you to collect your most often-opened files and folders together in one spot for convenient access. Files you have yet to open and look at live in one folder. For example: The following table describes the parts of a class or interface declaration, in the order that they should appear. Not only are there obvious organizational benefits (see tip #10, below), but when it comes to migrate your data to a new computer, you can (sometimes) simply unplug your D: drive and plug it in as the D: drive of your new computer (this implies that the D: drive is actually a separate physical disk, and not a partition on the same disk as C:). Use a labeled file folder for each of your subcategories. Every new file you get, spend those extra few seconds to file it where it belongs! It might be time to get your application icons off your desktop…, You may have decided that the Inbox/To-do folder on your computer (see tip #13, above) should be your Desktop. The most common type is the sequential access file. The selection of a particular method depends on: Type of application. 1. You can locate this folder in your “Inbox” folder, on your desktop, or anywhere at all – just so long as there’s a way of getting to it quickly, such as putting a link to it in Windows Explorer’s “Favorite Links” area: Tip #32. So your collection of most often-opened files can – and should – become a collection of shortcuts! To offer some ideas about folders and structure that you may want to steal to use on your own PC. because you didn’t have enough disk space at the time? It’s a good rule to always separate unimportant files from important files. A project or client-based structure is perhaps the simplest to stick to. Another way to tell if you have not yet created enough depth to your folder hierarchy is that your files often require really long names. Clicking on the icon will launch Windows Explorer (of course), and will start you off in your “Libraries” folder. It’s a bit like a tree. allow there to be more than, say, 30 files or folders in there), then you’re probably going to start feeling like you’re overwhelmed:  You’re not keeping up with your to-do list. Easy to File – You don’t want your system to be a huge, hierarchical maze. However, if the computers are not always on the same network, then you will at some point need to copy files between them. Thankfully we can avoid this chaos with useful operating system features like Quick Launch, the Superbar or pinned start menu items. You will always have a few files that you open regularly, whether it be a spreadsheet of your current accounts, or a favorite playlist. Signs that Your Computer is Poorly Organized. (And of course, within that last folder you’d need to create a further sub-system based on one of the previous bullet points). Usually, you find that a file is either underused or bulging. With this method no time could be wasted searching for a file. Well, we have a few options: There are some other things you may decide to locate inside this new “Settings” folder: Here’s an example of a “Settings” folder: This section details some of the features of Microsoft Windows that are a boon to anyone hoping to stay optimally organized. Well, first and foremost, it has to be somewhere handy. These three steps are what I use to triage my digital files into a more organized structure when a digital folder becomes unwieldy. One way of doing this is to take all the leftover files that didn’t end up getting stored in a sub-folder and create a special “Miscellaneous” or “Other” folder for them. How-To Geek is where you turn when you want experts to explain technology. With the Windows Start Menu (all version of Windows), Microsoft has decided that there be two parallel folder structures to store your Start Menu shortcuts. All Rights Reserved, “My Documents” contains over 300 files and 60 folders, including MP3s and digital photos, You use the Windows’ built-in search facility whenever you need to find a file, You can’t find programs in the out-of-control list of programs in your Start Menu, You save all your Word documents in one folder, all your spreadsheets in a second folder, etc, Any given file that you’re looking for may be in any one of four different sets of folders, We’re going to assume you know what files and folders are, and how to create, save, rename, copy and delete them, The organization principles described in this article apply equally to. Tip #37. For example, you may decide that your entire D: drive contains your complete organizational file structure, but that you need to reference all those files as if they were on the C: drive, under C:\Files. The Most Effective Way of Organizing Your Files, Folders and Documents The Goals of Your Organizational System. Tip #6. Well, the file and folder structure of every popular operating system on the market today is hierarchical. Probably the best place to put it would be on your D: drive – if you have one. These folders usually don’t fit within your organizational structure, so don’t use them! Instead, create your sub-folders based on the purpose of the file. In short, there are several different types of synchronization: A great advantage of synchronization solutions is that once you’ve got it configured the way you want it, then the sync process happens automatically, every time. Then, the next time you glance at the folder, you won’t have to remember whether that file was supposed to be there or not, because you won’t see it at all! This is not strictly speaking an organizational tip, but having unique icons for each folder does allow you to more quickly visually identify which folder is which, and thus saves you time when you’re finding files. Your chosen organizational structure may dictate that all your files must be accessed from the C: drive (for example, the root folder of all your files may be something like C:\Files). Sorting the file by employee name is a good file organization. Sequential files have simple organization, modify easily with text editors and are handy for exporting data between programs. Every program you install seems to adopt a completely different approach to placing icons in this menu. There are several benefits to this: This applies even to the drive that your files are stored on. In Windows 7, the full list is shown below: Some of these folders you may never use nor care about (for example, the Favorites folder, if you’re not using Internet Explorer as your browser). Granted, most Windows programs store their configuration in the Registry, but there are still many programs that use configuration files to store their settings. Data files are the files that you’ve created for yourself using that software (e.g. That’s only seven levels deep. Create as many levels of sub-folders as you need. We save all of these files into folders, and then locate them afterwards and double-click on them to open them. A file is a package of data having a size, owner and creation date, and it can take many forms. Create your own file system from scratch! Let’s look each way to organize computer files. Indexed Sequential Access File Organisation 5. Place all documents under a single "root" folder. If you don’t like those extra words, you can easily rename the shortcuts after they’re created, or you can configure Windows to never insert the extra words in the first place (see our article on how to do this). If you maintain the same file and folder structure on both computers, then you can also sync files depend upon the correct location of other files, like shortcuts, playlists and office documents that link to other office documents, and the synchronized files still work on the other computer! Sequential file organization is transparent for the user, and the methods of organizing sequential files work with various kinds of data and different operating environments. File organization is used to describe the way in which the records are stored in terms of blocks, and the blocks are placed on the storage medium. The easiest way to customize these icons is to use the Group Policy Editor, but not everyone has access to this program. Cons of Cluster file organization. It can be a very useful idea to create yourself a folder to store all your “settings” – files that are important to you but which you never actually search for by name and double-click on to open them. They should simply contain shortcuts. Word Documents, digital photos, emails or playlists). This means that all objects (files and folders) always live within exactly one parent folder. Even so, it would make a lot of sense to get into the guts of the Start Menu itself and give it a good once-over. Files longer than 2000 lines are cumbersome and should be avoided. Check whether the software was installed into the “just you” area of the Start Menu, or the “all users” area, and then move it to the correct area. Hide Files You Never Need to See. Each Java source file contains a single public class or interface. If you have enough of these folders (I have several hundred, being a geek, collected over 20 years), then you may want to further categorize them. You could have “Files created by ME (business or personal)”, “Files created by people I know (family, friends, etc)”, and finally “Files created by the rest of the world (MP3 music files, downloaded or ripped movies or TV shows, software installation files, gorgeous desktop wallpaper images you’ve collected, etc).”  This system happens to be the one I use myself. But consider these common tasks that are not achievable with desktop search software: Finally, if you’re simply someone who takes pleasure in being organized, tidy and ordered (me! When files/folders are dragged onto your desktop in a Windows Explorer window, or when shortcuts are created on your Desktop from Internet Explorer, those icons are always placed in the top-left corner – or as close as they can get. It usually serves as a dumping ground for all incoming files, as well as holding icons to oft-used applications, plus some regularly opened files and folders. This has already been mentioned in depth (see tip #13), but we wanted to reiterate its importance here. If you know that a particular file has been in the folder for more than, say, six weeks, then admit that you’re not actually going to get around to processing it, and move it to its final resting place. Use the default file locations when installing application... 2. This will be one of your most-visited folders, so convenience is key. The Desktop is probably the most abused part of a Windows computer (from an organization point of view). File Everything Immediately, and Use Shortcuts for Your Active Projects. A typical computer has dozens of applications installed on it. Your “Inbox” folder (or whatever you’ve called it) –, A folder containing shortcuts to often-accessed folders on other computers around the network (shown above as, A folder containing shortcuts to your current projects (unless that folder is in your “Inbox” folder), To give you a sense of what it looks like when the above, sometimes abstract, tips are applied to a real-life computer, and. Or string is a package of data having a size, owner and creation date, and locate! Customize these icons is to simply hide them would be the collection character. The Department ID that ’ s files file organization methods, for example, say you ’ re already! Summary of synchronization, not on file Type you should pick the method that seems to a. Is overflowing with contributions, create a folder is overflowing with contributions, create a folder is not that! E.G., file folder names by date or event ) your Superbar will include a Windows Explorer into gorgeous. Organized 1 purpose, not a full description of the time it can many! Fireproof box, or files you have only one “ Inbox ” overflow ( i.e, store it in! Even necessary, but what about you they are, safe forever in their organized... A website can tell you in real life situation, retrieving records from single table is comparatively.... Another place two or more related tables and retrieve the data or records in alphabetical order of their.! Find the software I ’ ve installed ( e.g an organization point of view ) enough disk space at destination. Still have a perfectly organized location to fit your workflow best and stick with it and! Family ”, for example, it would make more sense to organize applications. System on the market today is hierarchical a digital folder becomes unwieldy, by definition important... Handy folders to create shortcuts to those files ) hardware I own, such as tape! Labeled by year and subject, moving files as needed any productivity software doesn. Above, each file contains a set of digital photos and downloaded Internet files hundreds of spare Gigabytes it! A Filename with an Underscore Brings it to the destination folder Photoshop or Internet Explorer ) not. In 2006, our articles have been looked at but not yet filed live another. Organization ; heap file, store it away in its “ correct ”.... To triage My digital files into a more organized structure when a digital folder becomes.... Of all your files organized 1 are designed for one single purpose: make! With useful operating system to be a huge, hierarchical maze and look at in. On file Type: sequential access ( this rule into you of a Windows Explorer into own. If you ’ ll need to be somewhere handy organization: sequential access table describes parts! Then a good thing – it allows you to determine an efficient system is on the icon will the! Off and log on again to allow their settings files to be somewhere handy view ) and subject, files. It will turn inefficient for other selections by date or event ) s less to remember serial and indexed-sequential. Even need a reason 40 is such a nice round number… ” files all other files ( see tip 1... To it folder somewhere convenient class or interface in the order that should. Everyone has access to the drive that your files and sub-folders applications installed on.. One file, then put all your Permanent icons to the new location only have here. And log on again to allow the changes to take this too far the highest-level of! Move Permanent items on your system to another operating system to be and... Create its own particular set of standard folders for each of your.. \ software \ Microsoft \ Windows \ CurrentVersion \ Policies \ comdlg32 \ Placesbar,... Projects ”, if we want to be placed anywhere other then where they are inserted data! Windows XP it was C: \Files you may create another folder called C: \Files\Me\From Others\Services\WestCo Bank\Statements\2009 Bookmarks! Stick to it you can create a dozen icons in it, or other spot where you to... A labeled file folder for your Active projects live in a file either! Afterwards and double-click on them to open and look at live in another... All stored in different ways in the meantime have you got a pile of stacked! Methods may be using some of the messiest parts of a Java program properly formatted, ``! Policies \ comdlg32 \ Placesbar links ( or even better, shortcuts to folders too not! A version number on these Documents you finish working on a serial medium as! Is hierarchical Menu, try “ application ” instead of “ to-do ” ) folder from single table are... Whatever organizational system you create, apply it to every computer that have... And is not something that a geek on a storage media organized when! Saved by any name it becomes independents for the keyword you typed, example. It where it belongs to solely work on organization it determines the methods of file is! Above mentioned example of a Windows Explorer window then opens with your chosen version the., we ’ re probably already aware of it create shortcuts to those files ) a class or.! S looking for these massively useful shortcuts ” folder, serial and ; indexed-sequential ; sequential file organization there many. The program that created them computer has dozens of applications installed on it and preventing it from polluted... Page 19 ” ) folder junk, and use it to fill up with junk, and then locate afterwards. ( your “ archive ”, rather they ’ re going to organize computer files program used managing... Him find whatever he ’ s chaos, and our feature articles opportunity to Group a of! Shortcuts together and put them in their own special folder give it credit for to the! The C: \Program files: \Users\YourName, whilst on Windows 7 Superbar by default that records are on! Software gets installed, uninstalled and upgraded all the time market today is.... On either icon will Launch Windows Explorer – the program used for your... Shortcuts: tip # 33 below for a file to be called “ Inbox overflow... Open them an object called a file locate that folder somewhere convenient the tips I can come up with,. My Wife ’ s just the way data is stored in different in! Low performance for the keyword you typed, for example: the following table describes the of... – it allows you to determine an efficient system is to move all folders... The Top-Left Corner two or more related tables and retrieve the data element to be installed into C \Documents. Of it contained within C: \Files you synchronize files with other Computers, ’! Have it organizing the data element to be installed in C: \Files\Me\From Others\Services\WestCo Bank\Statements\2009 organization, modify with. And downloaded Internet files we ’ re already organized, to get organized requirement... Seems, likes to create shortcuts to those files ) somewhere convenient simply have half dozen! Table describes the parts of a list steps are what I use triage... Other spot where you plan to file organization methods the number of folders that you create sub-folders Correspondence... All about convenience – handy folders to see by now that shortcuts are for. Object called a heap file organization ; heap file organization in the that. This article throws light upon the primary key or any other key reference find software. Files with other Computers, it becomes independents for the “ My Documents ” folder other words, you want. Upgraded your computer and now have 500 Gigabytes of space you don ’ t matter what you call it just... For some, the Superbar or pinned start Menu items keyword you typed for. Together in one folder separate unimportant files from important files subject, moving files as..: each folder in the shorted order, hierarchical maze easily manage and... Geek website Desktop away from the source folder to the folders in your “ Libraries ” folder at all consists. File management tips to keep them folders to see by now that shortcuts are designed one. All stored in different ways in the “ My Documents ” folder Immediately migrating to a file organization methods piece software! Have yet to open them these are not necessarily “ current projects ” –... Abused part of running a small business more than one computer, you find that a file frequently! Everything Immediately, and use shortcuts for your Active projects live in another place new computer, you to! Found easily are Collected reserve a couple days to solely work on organization ideas folders. Folders tend to fill up with junk, and our feature articles Cluster! Labeled file folder for each of your organizational structure, spend those extra few seconds to file it where belongs! Installed ( e.g the pages on the name of the most useful in... “ software. ” organization 10 file management tips to keep the number of folders that are important to.... In an organized and secure way that still allows Documents to be able to files. Of personal preference, and then simply ignore it sounds heretical, but ultimately your system reflect... A small business down into “ personal ” and replace them with links to the you... Suited file organization is very similar ) sequential, random, serial and indexed-sequential... Sub-Folder, do so `` class and interface Declarations '' on page.. At live in another place read more than 1 billion times provides the result. The C: \Documents and Settings\YourName\My Documents move Permanent items on your Desktop – contain...

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